THE IMPORTANCE OF GETTING CODING RIGHT IN FOOT AND ANKLE SURGERY: AN AUDIT OF CURRENT PRACTISE IN OUR UNIT

Abstract

Introduction: Since the introduction of payment by results in the NHS in 2004, the accurate recording of services performed has played a crucial role in reimbursement to hospital trusts by primary care trusts (PCT). Failure to accurately charge for these services causes a shortfall in funding received. Under the new reimbursement system, similar treatments are grouped together under the same tariff and referred to as a Healthcare Resource Group (HRG). Coding is the assignment of procedures to HRG’s. We aim to assess the accuracy of coding performed at our institution and link this directly to the funds received from the PCT. Foot and ankle surgery has a particular interest in coding due to the multiple codes that are utilised to code for one procedure.

Method: We looked at 40 consecutive operations performed at our institution. We compared the codes assigned by the surgeon placing the patient on the waiting list, which were the codes seen directly on the operating list with the final codes given to the PCT. We compared the two codes and looked at the difference in final costing.

Results: There were a total of 75 codes from the 40 operations assigned by the surgeon compared with 103 codes assigned by the coding staff. Although most of the codes were different when the final costing data was generated there was little difference in the overall costs.

Discussion: The importance of accurate coding has become paramount in the current national health service funding. We have shown large discrepancies between the codes the surgeon produces and the final code given to the PCT. Although, in our unit, this has not led to differing final reimbursement figures, it does have the potential to create inaccuracies with a failure to pay for work performed. We will present our data and describe the correct coding for common procedures in foot and ankle surgery, to allow accurate reimbursement.